Procedures for Stipends and Travel

Further details about the procedures for stipend payments, prize awards issued, and requests for reimbursement for travel expenses incurred to participate in the Fluid Power Vehicle Challenge and attend the Final Competition can be found in the Overview, Rules and Awards document.


In support of the Student Team activities, universities receive one $1,000 stipend upon completion of the Kick-Off Webinar, Design and Specification Midway Review and Final Presentation given at the NFPA Fluid Power Vehicle Challenge Final Competition.


NFPA will reimburse up to $4,000 for travel and allowable expenses directly related to the Fluid Power Vehicle Challenge for one faculty adviser and up to five students, participating in the Final Competition event. Each team adviser must request reimbursement payments to universities traveling to the Final Competition using the Travel Reimbursement form and a PDF of all relevant receipts.


The Judging Committee, Marshals, Timekeepers, and program leaders determine final award winners based on the overall assessment of the Design and Specification Midway Review, the competition results and final presentations. The decisions of the judging panel are final.

Awards will be issued to universities and individual team members as specified. Recipients should consult a tax professional about reporting awards. Advisers are required to identify the recipient(s) of the prize award(s) and how much is to be issued by submitting the Award Recipient form.

Each recipient is required to submit documentation to collect payment from NFPA in the form of a W-9 for U.S. Citizens or a W-8BEN for non-U.S. Citizens. All checks issued to individual team participants will be mailed to the address listed on the W-9 or W-8BEN.

Complete documentation is required to be submitted to no later than 30 days after the Final Competition.