Coordinate The Coordinator handles all of the details and logistics of a Fluid Power Action Challenge event. This includes finding a location, managing the budget, recruiting teams, soliciting local businesses (if needed), sending instructions to teachers or team leaders, and ordering Challenge kits, t-shirts, trophies and food for Workshop and Challenge Days (we’ve created tons of resources to help you do these things – check them out here). The Coordinator job responsibilities can be handled by more than one person if needed. See below for Timeline and Step-by-Step Instructions. [The Challenge] gives them an opportunity to step away from the current video-centered life and look at and interact with the world more in-depth. Coordinator TimelineCoordinator Frequently Asked Questions 6 months before: Find a Location to Hold the Challenge Schedule Workshop and Challenge days Set registration fee Determine Cost of Challenge Recruit local middle schools/school boards and let them know that you are going to hold a Challenge. Promotional Flyer Coordinator’s e-mail to teachers announcing challenge (Sample) E-mail attachment – Sign-up form for schools Solicit local support Coordinator’s e-mail to local companies (Sample) E-mail attachment – Challenge Sponsorship Form Save the Date Once teams are signed up: Send an e-mail to the teachers, with the following forms as attachments. Coordinators e-mail to teachers (Sample) E-mail attachments Challenge Agenda Challenge Rules Team Registration Form Student Consent Form Tips and Tricks for Teachers Sample Portfolio Order Kits (1 per team Required) NFPA Fluid Power Challenge kits Available from: Mechanical Kits Ltd. / 1-877-430-4549 / firstname.lastname@example.org Order T-shirts (Suggested) You can use this artwork and logos to get started, and use any color shirt you like NFPA Foundation Logo Fluid Power Action Challenge Logo Fluid Power Man Logo Order Medals (Suggested) Order Trophies (Suggested) Arrange tour for teachers (Suggested) Notify the press Sample Challenge press release announcing event Sample Challenge press release after event 1 month before: Preparing for Workshop Day Make arrangements for lunch Prepare copies to hand out on the Workshop Day: Challenge Rules (1 per team) Challenge Rubric (2 per team) Pre-Challenge Survey (1 per student) Mid-Project Checklist (1 per team) 2017-18 NFPA Challenge Scenario Workshop Day Teacher Meeting Workshop Lifter Step-by-Step (2 per team) Workshop Rotating Platform Step-by-Step (2 per team) Portfolio Checklist (1 per team) Portfolio Review Template (1 per team) ISO-Ortho Views Explained (1 per team) Sponsor Signs (11 by 17) School Name Signs (11 by 17) Preparing for Challenge Day Prepare copies to hand out on the Challenge Day: Post-Challenge Survey (1 per student) Teacher Feedback Form (1 per teacher) Student Certificates Print and display Sponsor Signs and School Name Signs as you did on Workshop Day Tell Us How it Went! Send your pictures, along with a brief story about your Challenge event, to Stephanie Scaccianoce at email@example.com. We welcome your suggestions and feedback. Q: How much time can a Coordinator expect to spend on organizing a Fluid Power Action Challenge? A: Approximately 45 hours from start to finish and that includes the time spent at Workshop and Challenge Days. Q: Do you have a mentor program to help if questions come up? A: Yes! We have experienced Fluid Power Action Challenge hosts that you can contact with related questions. All you have to do is email Stephanie Scaccianoce at firstname.lastname@example.org to get connected! Q: What is the best time of year to schedule a Fluid Power Action Challenge? A: Anytime of the year works well, even during the summer at a kid’s camp. However, try to avoid conflicts such as state-wide testing days.